The Challenge

A global banking giant, operating across multiple Indian metros, was looking to expand and optimize its existing workspaces to accommodate rapid growth. However, the path to expansion was blocked by a familiar issue: lack of accurate built information. Without precise documentation of the existing structures, their design and execution teams were working blind struggling to plan around architectural complexities, outdated drawings, and inconsistent space data.

From misaligned seating layouts to inaccessible high-ceiling zones and the need for fast results, the project demanded both precision and speed two things that rarely go hand-in-hand without the right technology partner.

Client’s Initial Hurdles

• No reliable as-built documentation for the existing buildings
• Mismatched data between seating layouts and old drawings
• Tight project schedule across multiple city locations
• Complex architecture with double-height areas that were hard to scan
• Need for space tagging and desk numbering to aid workspace planning
• Client teams were unfamiliar with BIM models or 3D walkthrough tools

Why This Was Critical

Couldn’t they continue using the old floor plans and adjust as needed?

No. Inaccurate drawings led to incorrect assumptions, risking costly redesigns and disruption to operations.

Why was desk numbering necessary?

With growing teams, optimized seating was crucial. Assigning unique desk numbers improved planning, space allocation, and internal audits.

Why was the data center scanned too?

It allowed precise digital documentation of critical IT infrastructure, which is vital for disaster recovery and asset management.

Wasn’t scanning a disturbance to bank operations?

Yes but Desapex ensured minimal disruption by conducting surveys during off-peak hours and using adaptive scanning techniques.

Gaps in Existing Information

• No 3D model of the buildings for design and planning
• No visibility into double-height or hard-to-reach structural details
• Outdated floor plans and inconsistent seat mapping
• No digital inventory of the data center layout or IT assets
• No way for remote teams to virtually assess site conditions.

Why Specific Requirements Mattered

To enable smooth expansion, the client needed:

• Accurate Space Visibility – To base designs on real conditions
• Quick Turnaround – To stay on track across multiple locations
• Desk Mapping – For better seat planning and resource use
• Remote Access – For easy virtual site reviews
• BIM Adoption – To move from manual to digital workflows seamlessly

The Desapex Solution

• Laser Scanning – 40,000 sq. ft./day with minimal disruption
• High-Access Scanning – Scaffold-mounted scanners for tall areas
• Desk Mapping – Unique IDs for efficient space planning
• 360° Walkthroughs – Remote navigation and measurement
• Client Training – Quick onboarding to Revit, TrueView, and BIM
• Data Center Scan – For layout planning and asset tracking

Project Timeline & Milestones

• Laser Scanning Phase: 40,000 sq. ft. scanned per day across Bengaluru, Pune, Kolkata, and Hyderabad
• Deliverable Phase: 4 days per floor for processing, modeling, desk tagging, and walkthrough file delivery
• Enablement Workshops: Conducted alongside delivery to ensure client teams could immediately use the outputs

Software & Technology Used

• Cyclone Register 360
• Autodesk Revit 2021
• Autodesk Recap Pro
• Leica TruView 22
• Revu Bluebeam

The Real Business Value Delivered

• Reduced Planning Errors – Accurate models aligned design with real conditions
• Optimized Space Use – Desk-tagged layouts improved seat planning and tracking
• Quicker Decisions – 360° walkthroughs enabled remote, on-the-spot choices
• IT Asset Visibility – Data center scans supported better planning and maintenance
• Efficient Workflows – Fast scanning and processing met tight timelines
• Seamless BIM Adoption – Training empowered teams to use digital tools effectively

What This Means for Future Projects

This project marked a cultural and technological shift for the client. What began as a need for as-built documentation evolved into a complete transformation in how their buildings are documented, managed, and expanded.

From here on, every future renovation or space optimization effort can begin with a single source of truth an accurate, navigable, and data-rich digital model. With TrueView walkthroughs and desk-tagged layouts, their teams are no longer reliant on outdated floor plans or manual inspections. They can plan and execute confidently, whether it's fitting out new workspaces, optimizing seat allocation, or making data-driven changes in their data center.

Most importantly, this project proved that digital transformation doesn’t have to be disruptive. With the right partner, it can be seamless, scalable, and immediate setting a strong precedent for future rollouts across their entire real estate portfolio.