Client Segment:
Vertical:
The Challenge
A global banking giant, operating across multiple Indian metros, was looking to expand and optimize its existing workspaces to accommodate rapid growth. However, the path to expansion was blocked by a familiar issue: lack of accurate built information. Without precise documentation of the existing structures, their design and execution teams were working blind struggling to plan around architectural complexities, outdated drawings, and inconsistent space data.
From misaligned seating layouts to inaccessible high-ceiling zones and the need for fast results, the project demanded both precision and speed two things that rarely go hand-in-hand without the right technology partner.
Client’s Initial Hurdles
No reliable as-built documentation for the existing buildings
Mismatched data between seating layouts and old drawings
Tight project schedule across multiple city locations
Complex architecture with double-height areas that were hard to scan
Need for space tagging and desk numbering to aid workspace planning
Client teams were unfamiliar with BIM models or 3D walkthrough tools
Why This Was Critical
Couldn’t they continue using the old floor plans and adjust as needed?
No. Inaccurate drawings led to incorrect assumptions, risking costly redesigns and disruption to operations.
Why was desk numbering necessary?
With growing teams, optimized seating was crucial. Assigning unique desk numbers improved planning, space allocation, and internal audits.
Why was the data center scanned too?
It allowed precise digital documentation of critical IT infrastructure, which is vital for disaster recovery and asset management.
Wasn’t scanning a disturbance to bank operations?
Yes, but Desapex ensured minimal disruption by conducting surveys during off-peak hours and using adaptive scanning techniques.
Gaps in Existing Information
No 3D model of the buildings for design and planning
No visibility into double-height or hard-to-reach structural details
Outdated floor plans and inconsistent seat mapping
No digital inventory of the data center layout or IT assets
No way for remote teams to virtually assess site conditions.
Why Specific Requirements Mattered
To enable smooth expansion, the client needed:
Accurate Space Visibility – To base designs on real conditions
Quick Turnaround – To stay on track across multiple locations
Desk Mapping – For better seat planning and resource use
Remote Access – For easy virtual site reviews
BIM Adoption – To move from manual to digital workflows seamlessly
The Desapex Solution
Laser Scanning – 40,000 sq. ft./day with minimal disruption
High-Access Scanning – Scaffold-mounted scanners for tall areas
Desk Mapping – Unique IDs for efficient space planning
360° Walkthroughs – Remote navigation and measurement
Client Training – Quick onboarding to Revit, TrueView, and BIM
Data Center Scan – For layout planning and asset tracking
Project Timeline & Milestones
Laser Scanning Phase: 40,000 sq. ft. scanned per day across Bengaluru, Pune, Kolkata, and Hyderabad
Deliverable Phase: 4 days per floor for processing, modeling, desk tagging, and walkthrough file delivery
Enablement Workshops: Conducted alongside delivery to ensure client teams could immediately use the outputs
Software & Technology Used
Cyclone Register 360
Autodesk Revit 2021
Autodesk Recap Pro
Leica TruView 22
Revu Bluebeam
The Real Business Value Delivered
Reduced Planning Errors – Accurate models aligned design with real conditions
Optimized Space Use – Desk-tagged layouts improved seat planning and tracking
Quicker Decisions – 360° walkthroughs enabled remote, on-the-spot choices
IT Asset Visibility – Data center scans supported better planning and maintenance
Efficient Workflows – Fast scanning and processing met tight timelines
Seamless BIM Adoption – Training empowered teams to use digital tools effectively
What This Means for Future Projects
This project marked a cultural and technological shift for the client. What began as a need for as-built documentation evolved into a complete transformation in how their buildings are documented, managed, and expanded.
From here on, every future renovation or space optimization effort can begin with a single source of truth an accurate, navigable, and data-rich digital model. With TrueView walkthroughs and desk-tagged layouts, their teams are no longer reliant on outdated floor plans or manual inspections. They can plan and execute confidently, whether it's fitting out new workspaces, optimizing seat allocation, or making data-driven changes in their data center.
Most importantly, this project proved that digital transformation doesn’t have to be disruptive. With the right partner, it can be seamless, scalable, and immediate setting a strong precedent for future rollouts across their entire real estate portfolio.