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Why should you care about preventive maintenance?

May 19, 2023

What is preventive maintenance and how does it work?

Preventive maintenance is the act of carrying out routine maintenance tasks to help stop unforeseen failures in the future. In simple words, it’s about fixing things before they break. Condition-monitoring tools are used in preventive maintenance to evaluate asset performance. The implemented sensors capture a broad variety of data from the physical operations of a structure or piece of equipment, such as shocks, temperature, conductivity, etc.

Artificial intelligence or the Internet of Things (IoT) is a crucial component of the process, which enables many systems to collaborate in order to interpret and analyze the collected data to determine the maintenance that should be carried out. With the reduced cost of bandwidth and storage, very large volumes of data may be collected and analyzed to provide not only a true overview of the assets in a single machine but also of the whole production network.

Reasons you should care about preventive maintenance:

Reduces Downtime

preventive maintenance reduces downtime, image
Preventive Maintenance reduces downtime

Downtime can be a significant issue for any business, particularly those that rely heavily on equipment and machinery. When equipment breaks down, it can lead to lost productivity and revenue. Preventive maintenance is designed to identify potential issues before they become significant problems, helping to prevent unexpected downtime. Regular maintenance ensures that equipment is running at peak efficiency and identifies potential issues before they become major problems. This means that businesses can schedule maintenance during planned downtime, minimizing disruptions to their operations.

Saves Money

Preventive Maintenance saves money, image
Preventive Maintenance saves money

While some businesses may view preventive maintenance as an added expense, it can save them money in the long run. Regular maintenance can identify issues early on, which means they can be fixed before they become significant problems. This can prevent costly repairs or the need to replace equipment altogether. Additionally, preventive maintenance can improve the efficiency of equipment, which can result in lower energy bills and reduced operating costs.

For example, HVAC systems that receive preventive maintenance regularly can operate more efficiently, reducing energy consumption and costs. In contrast, a poorly maintained HVAC system will require more energy to operate, leading to higher energy bills and increased operating costs.

Increases Equipment Lifespan

Preventive Maintenance increases equipment lifespan, image
Preventive Maintenance increases equipment lifespan

Regular maintenance can also extend the lifespan of the equipment. Preventive maintenance ensures that equipment is running at peak efficiency, which reduces wear and tear. This means that equipment will last longer and require fewer repairs over its lifetime. By extending the lifespan of equipment, businesses can save money on replacement costs and get more value from their investment.

For example, vehicles that receive regular maintenance can last significantly longer than those that do not. Preventive maintenance can help identify potential issues with engines, brakes, and other critical components, which can be addressed before they cause significant damage, reducing the need for costly repairs or replacement.

Improves Safety

Preventive Maintenance improves safety, image
Preventive Maintenance improves safety

Faulty equipment can be dangerous for employees and customers. Regular maintenance ensures that equipment is operating safely and can identify potential safety hazards before they cause harm. By prioritizing safety through preventive maintenance, businesses can reduce the risk of accidents and create a safer working environment.

For example, regular inspections of electrical equipment can identify potential hazards such as frayed wires or overloaded circuits. Addressing these issues before they cause a fire or electrical shock can prevent injuries, reduce liability, and create a safer workplace.

Enhances Reputation

Customers and clients expect businesses to operate efficiently and reliably. By implementing preventive maintenance, businesses can ensure that their equipment is always in good working condition, enhancing their reputation as a reliable business. This can lead to increased customer satisfaction and loyalty, which can ultimately drive revenue growth.

For example, a restaurant that maintains its equipment regularly, such as refrigerators, ovens, and dishwashers, can provide consistent service to customers, leading to positive reviews and repeat business. In contrast, a restaurant that experiences equipment failures regularly can frustrate customers and damage its reputation.

Preventive maintenance is essential for any business that relies on equipment or machinery to operate. It can reduce downtime, save money, extend equipment lifespan, improve safety, and enhance the business's reputation. By investing in preventive maintenance, businesses can ensure that their operations run efficiently and effectively, giving them a competitive edge in their industry.

Why one should consider CMMS for maintenance purposes

Even though repairing broken equipment is an essential part of maintenance, it can be extremely difficult when you're working with constrained resources, preparing for audits, creating reports, and carrying out other responsibilities. Preventive maintenance software can help in this situation. Maintenance staff can easily keep an extensive and centralized record of all assets, equipment, and work thanks to CMMS software. Facilities may plan, monitor, and optimize every area of maintenance with the help of the software, including work orders and inventories.

CMMS for maintenance, image
CMMS for maintenance


Preventive maintenance is crucial for ensuring the longevity and optimal functioning of any equipment or machinery. By taking a proactive approach to maintenance, businesses can avoid costly downtime, decrease the likelihood of equipment failure, and improve overall efficiency.

Preventive maintenance can also ensure workplace safety by identifying and addressing potential hazards before they cause harm. By investing in preventive maintenance, businesses can save money, increase productivity, and ultimately provide better service to their customers. So, if you want to keep your equipment running smoothly and your business operating at peak performance, it's important to prioritize preventive maintenance.

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